Austin Healey Owners Club (NSW) Inc
 

Committee

President
Gordon Lynas
Vice President
Geoff Smith
Secretary
Julie Lee
Contact our Secretary
Treasurer
John Sherman
Contact our Treasurer
Editor
Patrick Quinn
Social Secretary
Helen Vance
Contact our Social Secretary
0413 533 335

Social Secretary Role Description

Role Description

The Social Secretary is responsible for establishing a diverse range of relevant and accessible events which meet the needs and interests of Club Members and represents value for money.

Duties and responsibilities

1. Perform the Social Secretary Role in accordance with the Club Constitution

2. Work with Club Committee Communications Workstream* to promote Social calendar in Flat Chat newsletter, Club website, Social Media, Other Club Committees and External Parties with at least 6 weeks prior to each event

3. Liaise with committee members at other relevant clubs for mutual member benefit

4. Identify Club Members to be Event Organisers and run events.

5. Provide support to Event Organisers, have oversight and receive updates regarding status of each event:-

a. Provide Event Organisers with tools to help arrange events

b. Perform Risk Assessments of events

i. Ensure CAMS is advised of events in advance as required for insurance purposes

ii. Ensure Event Organisers have considered whether Working with Children Checks are required for event and arranged when required

6. Confirm budget for activities and ensure budget is met in conjunction with Club Treasurer

7. Use Club’s online payments system for receipts and reporting

8. Ensure that Event reports and photos are promptly submitted to the Secretary, and Communications Workstream for every Event and included in central library of photographs

9. Provide Social monthly update to Communications Workstream to communicate to Club Members

10. Provide Social update at monthly General Meetings

11. Support other Club Committee Members in their articles and updates

12. Be involved in the continuous improvement process

a. Develop open, honest, collaborative communication with Club Members

b. Develop feedback loop to receive members complaints and compliments and use as input into future Social events

13. Be a team player and make the good of the Club the over-riding priority

14. Perform any other duties as may be required.

Time Commitment:

• Monthly Club meetings (1.5 hours) – attend minimum of 6 a year

• Monthly Club Committee meetings (1 hour) – attend minimum of 6 a year

• In addition, approximately 6 hours per month

Appointment Term: 1 year

This person is responsible to the:

• Club Members / Club Committee

Personality and skillsets required

• Enthusiastic, social and enjoys organising fun events

• Skills required

- strategy, sales and marketing skillset

- time management and planning skills

- organisational, project management and event management skills

• Knowledge of diverse groups and how to provide accessible and appropriate events and activities

Key Relationships

Committee Meetings

• President

• Vice-President

• Secretary

Researching members needs and interests and resolving queries received from members

• Membership Secretary

*Communications Workstream

• Public Relations (promoting to external audience)

• Editor (Promoting in Flat Chat)

• Webmaster (promoting on website)

• Social Media (promoting on social media)

Events

• Treasurer (event budget)

• Regalia (event regalia)

• Historian (event concepts)

• Librarian (event concepts)

Non-Club Events

• Display Day Coordinators

• Association of British Car Clubs Representative

• National Association Delegate

Historian
Joe Armour
Contact our Historian
Technical Officer/Club Equipment/Spare Parts
Neville Stirton
Membership Secretary
Christine Lyttle
Contact our Membership Secretary
Club Registrar (Conditional Registration)
Patrick Quinn
Regalia Officer
Colin Rule

Regalia Secretary Role Description

Role Description

The Regalia Officer is responsible for the Selection, Purchase, Pricing, Profits, Sales, Stock Control, Promotion of all Club Merchandise.

Duties and responsibilities

1. Perform the Regalia Officer Role in accordance with the Club Constitution

2. Work with Club Treasurer to confirm budget and profits for regalia

3. Promote regalia at Club General Meetings, Flat Chat newsletter, Club website, Club Social Media and Social Events

4. Use Club’s online payments system for receipts and reporting

5. Be a team player and make the good of the Club the over-riding priority

6. Perform any other duties as may be required.

Time Commitment:

• Monthly Club meetings (1.5 hours) – attend minimum of 6 a year

• Monthly Club Committee meetings (1 hour) – attend minimum of 6 a year

• In addition, approximately 4 hours per month

Appointment Term: 1 year

This person is responsible to the:

• Club Members / Club Committee

Personality and skillsets required

• Enthusiastic, social and enjoys selling products

• Requires sales and marketing skillset

• Understand diverse group and promote products that will be of interest to group

Key Relationships

• President

• Vice-President

• Officer

• Membership Officer (Regalia for new members)

• Treasurer (Regalia financials)

• Editor (promoting in Flat Chat)

• Webmaster (promoting on website)

• Social Media (promoting on social media)

• Social Officer (regalia for events)

Public Relations
Ross Penman
Webmaster
James Phillips
Contact our Webmaster
Austin Healey Owners Club (NSW) Inc
Austin-Healey Owners Club (NSW) Inc PO Box 6494 North Ryde NSW 2113
Email enquiries@austinhealeynsw.com.au
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